Brompton-on-Swale Church of England Primary School

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Brompton-on-Swale Church of England Primary School

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For Parents and Carers

Application for Pupil leave

Application for pupil leave of absence in exceptional circumstances >


This form should be completed by the parent/carer and returned to the school as far in advance as possible and at least 6 weeks before the first date of the period of leave being requested. Parents/carers must obtain the schools permission before making any arrangements for leave in exceptional circumstances, otherwise the absence will be recorded as unauthorised.

No parent/carer can demand leave of absence as of right. The Education regulations state that applications for leave must be made in advance by a parent with whom the child lives and can only be authorised by the school in exceptional circumstances. Each application is considered individually by the school.

The following are examples of the criteria for leave of absence, which may be considered as exceptional:

  • Service personnel returning from active deployment
  • Where inflexibility of the parent's leave or working arrangement is part of the organisational or company policy. This would need to be evidenced by the production or confirmation from the organisation/company
  • Where leave is recommended as part of a parents' or child's rehabilitation from medical or emotional problems. Evidence must be provided.
  • When a family needs to spend time together to support each other during or after a crisis

Please note: Headteachers would not be expected to class any term time holiday as exceptional

This is not an exhaustive list and Headteachers must consider the individual circumstances of each case when making a decision on this matter. Where a Headteacher feels that there may be exceptional circumstances which do not fit the criteria, they may refer to the local authority for advice. The decision of the Headteacher is final.Parents who take a child on leave in term time without the permission of the school risk being issued with a penalty notice fine for unauthorised absences.

Taking a pupil on leave during term time interrupts teaching and learning and can disrupt educational progress. Before completing this application parent/carers are asked to consider the effect on their child's continuity of education.

Synergy Trust Schools

About Synergy Schools

Synergy Schools is a federation of primary schools in the north of North Yorkshire. The federation was formed in September 2018 after the 2017-18 academic year, when Brompton-on-Swale and Crakehall CE Primary Schools successfully shared senior leadership capacity.